Why Project Management software is Important for Organizational Productivity?

January 31, 2024


Project Management Software is Important for Organizational Productivity

In any modern organization, the successful implementation of any business project is dependent on several different factors. These include individual as well as collaborative efforts and inputs from team members, resources, budgets, productivity, and communication, among others.

While most of these factors can be more easily managed, productivity is slightly more problematic and is, therefore, a prominent pain point for many project-based companies.

In fact, a recent study on productivity by VoucherCloud, conducted among almost 2000 employees, revealed that the average office employee in the UK is productive for only 2 hours and 23 mins.

This study, pertaining to workers handling office tasks such as taking calls, file printing, document typing, and appointment setting sheds significant light on the productivity limitations faced by many organizations.

Lack of productivity can assert a slew of adverse impacts on a business’s operations, including delays, poor work quality, client dissatisfaction, as well as diminished overall efficiency of the entire project team.

To address these issues, many business firms are now turning towards project management software to ensure a more streamlined project workflow, and subsequently boost productivity.

Project management software or PM software is an online system, designed to enable seamless work and collaboration on various types of projects. These tools, which can present real-time workspaces for employees, facilitate better communication between team members and remote partners, whilst ensuring close monitoring of each minute detail involved in making the project a success.

Online project management software has gained widespread popularity in recent years, with a plethora of options being made available in the market space, each with sophisticated and modern functionalities. From simplistic task organization software to more complex enterprise-grade solutions, the choices are endless.

Comprehensive project management software is rapidly becoming a core component for any organization’s business success. Considering that complex projects involve a host of moving parts, diverse tasks, and important deadlines, an ideal PM software solution should possess most of all the below-mentioned salient features, to ensure maximum productivity and project success.

  • Easy Enterprise Collaboration

Large-scale projects are seldom a one or two-person job. In fact, the bigger the project, the bigger the team, which makes communication and collaboration a vital consideration for successful execution.

An ideal project management software must therefore have robust communication features that allow project managers to ensure that all team members are on the same page, as well as enable them to address issues or adjust task deadlines without having to individually contact different members of the team.

The most common collaborative project management tools help you easily collaborate on projects, remote teams & clients on a single platform resulting in improved organizational productivity.

  • Integrated Document Management Approach

Since complex projects generally involve large teams with numerous members, it is only natural that they also involve many files, documents, reports, and emails as well.

Having to manually search or request access to individual files in such a situation is incredibly time-consuming and frustrating and can take up precious project work time.

Project management tools help overcome this problem, by creating an integrated document management system within the software, allowing for a dedicated section for each product, thereby ensuring easy and quick access to any project-related file, at any given moment.

  • Efficient Project & Resource Monitoring

Each team member involved in a project is given their own set of deadlines, goals, and milestones to be achieved when they are allotted tasks. While the assigning of tasks is a no-brainer, monitoring the progress and holding employees accountable for the project’s success as well as their own is a much more complicated endeavor.

However, with PM software this accountability can be made much simpler, given that the system allows each team member to log in and view the progress of their coworkers, in terms of direct reports and the percentage of goals and milestones they have achieved.

Since people are more likely to remain more dedicated to their tasks when it’s recorded on a public platform, this feature of online project management software allows project managers to ensure more commitment and adherence to personal tasks from the employees.

  • Improved & Automated Task Management Process

Projects are a complex network of myriad individual tasks, each playing a specific role in the success of the operation. An ideal project management tool must therefore include an automated as well as easy to navigate task management feature, which facilitates the creation of checklists and other task management tools, consequently supporting better deadline management and regular team updates.

  • Enterprise mobility

In an increasingly technologically charged business landscape, the integration of mobile applications has become almost omnipresent across the globe.

As the prevalence of remote working via mobile devices rises at a dramatic pace, businesses and professionals look to their project management software to deliver native applications for Mac computers and Windows PCs, alongside Android and iPhone devices, which can enable them to access all project-related information on the go.

  • Robust Security Capabilities

Given that projects often involve sky-high budgets and confidential information, security is one of the most essential considerations for efficient project management.

To that end, PM software solutions must possess robust security features pertaining to authorization and access, to safeguard all sensitive data that may be vulnerable to a breach.

In conclusion, having comprehensive project management software can not only simplify the management of complex project workflows but also facilitate seamless collaboration and productivity among team members without having the possibility of tiresome email networking.

The implementation of dynamic PM software, such as the TouchBase Integrated Project Management Software, will deliver all the tools for success, allowing your organization to work smarter, rather than harder.

TouchBase® from ProductDossier is a leading Integrated Project Management software solution that enables you to manage your entire Project Life-cycle from the Proposal stage to the Delivery stage in a very simple and collaborative manner.

It ensures business continuity and helps you seamlessly manage your projects and remote resources. The Key Benefits of the TouchBase software solution are:

  • Business Process Automation Which Leads to Higher Productivity
  • Improved Resource Allocation and Utilization
  • Improved Overall Revenue and Project Profitability
  • Supports Multi-Entity, Multi-Location, and Multi-Currency
  • Intuitive Navigation and Great User Experience
  • Secure, Scalable, and Collaborative

Shivani Kumar


This article is provided by Shivani Kumar, Head of Marketing and Director at Kytes, formerly known as ProductDossier. Kytes is a company renowned for its flagship product, Kytes PSA Software - an Integrated Project Management Software solution. Kytes PSA assists customers in achieving Business Automation and Excellence.